Shared calendar for players and parents

For parents, players and assistant coaches who don't plan sessions themselves, we recommend signing in with a team code in the Planr app: that way they can turn on push notifications when new sessions are added, and open the team's playbook if the coach has enabled it.

Turn on sharing

You'll find the calendar via the exercises page in Planr. On desktop the calendar sits in the right-hand side panel, with the share button and share link in the top right. On mobile the calendar icon floats in the bottom right of the exercises page. Open the calendar and you'll find the share button at the top.

When sharing is active, Planr displays the URL of the open calendar and a short team code (the last part of the URL, e.g. …/calendar/ABCD12). Copy the team code with one tap and send it via SMS or a messaging app.

Team code for parents, players and assistant coaches

A team code does not replace a coach account. Head coaches and others who need to build sessions, use the library or manage teams should have a regular login with email and password.

How the recipient uses the team code

1. Open Planr (the app is recommended). On the sign-in screen, choose Team code? or Have a team code?.
2. Pick Open team calendar, enter the code the coach shared and confirm. Planr can remember the code on the device.

With a team code in the app, the user can accept push and get a notification when new sessions are added (subject to the platform and permissions).

The playbook appears in the same flow if the coach has enabled playbook sharing for the team.

Send both the link and the team code if you can. The link is easy on mobile, the team code is handy in short messages.

What does the recipient see?

Usually upcoming sessions, time slots and what you've chosen to make visible. The content is a mirror of what you as coaches enter. Some details may be hidden by privacy settings or because you've only shared the heading, not the full session description.

Push without a Planr account

After the user has opened the team calendar in the Planr app and accepted notifications, they can get push when new sessions are added. A plain browser may also work on some platforms; support varies between iOS, Android and browsers.

Ask them to accept the notification pop-up the first time. Otherwise it looks like "nothing happens".

Security and judgement

• Treat the link as public. It can be passed on.
• Don't put sensitive information in calendar entries that shouldn't go out.
• Don't include photos of minors in descriptions without consent.

Stop or change sharing

When you change something in Planr, the shared view updates automatically. If you need to stop sharing (e.g. on a coach change), do it from the same place you created the share, or contact support.

Common misunderstandings

• "I can't see the session" — wrong link or wrong team when you have several shares.
• "The team code doesn't work" — check that the coach still has the shared calendar enabled for the right team, and that the code hasn't been changed. Ask them to copy the code again from the message.
• "Team code vs login" — email and password are for coaches; parents and players use a team code or a link. "Forgot password" doesn't apply to a team code.
• "I can't see the playbook" — the playbook only appears if the coach has enabled playbook sharing for the team.

Need club-level features?

See Planr Hub and running a club for multiple teams and roles, and Training times and venue plan for a public overview of court times.